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Terms and Conditions for Laptop Rental

These terms and conditions ("Agreement") govern the rental of laptops ("Equipment") by [Your Company Name] ("Company") to the renter ("Renter") in Singapore. By renting the Equipment, the Renter agrees to be bound by these terms and conditions.

1. Rental Period:

  1. a. The rental period starts from the date of collection and ends on the agreed return date.
  2. b. The Renter shall return the Equipment in its original condition on or before the return date. Late returns may incur additional charges.

2. Rental Fees:

  1. a. The Renter agrees to pay the rental fees as per the agreed rental rates.
  2. b. Rental fees are payable in advance and are non-refundable.
  3. c. The Renter is responsible for any additional charges, including damages or loss of the Equipment.

3. Security Deposit:

  1. a. The Renter shall provide a security deposit prior to the rental period.
  2. b. The security deposit will be refunded within a reasonable time after the Equipment is returned in satisfactory condition, less any deductions for damages or outstanding fees.

4. Use of Equipment:

  1. a. The Renter shall use the Equipment for lawful purposes and in accordance with any applicable laws or regulations.
  2. b. The Renter shall not misuse, modify, or tamper with the Equipment.
  3. c. The Renter shall be solely responsible for any loss, damage, or liability arising from the use of the Equipment during the rental period.

5. Care and Maintenance:

  1. a. The Renter shall take reasonable care of the Equipment and ensure it is protected from theft, damage, or loss.
  2. b. The Renter shall not expose the Equipment to extreme conditions, liquids, or any hazardous substances.
  3. c. Any damage or loss of the Equipment must be reported to the Company immediately.

6. Liability:

  1. a. The Company shall not be liable for any loss, damage, or injury arising from the use or inability to use the Equipment.
  2. b. The Renter assumes full responsibility for the Equipment and any consequences arising from its use.

7. Termination:

  1. a. The Company reserves the right to terminate the rental agreement at any time, with or without cause.
  2. b. The Renter shall return the Equipment immediately upon termination of the rental agreement.

8. Indemnification:

The Renter agrees to indemnify and hold the Company harmless from any claims, damages, or liabilities arising from the Renter's use of the Equipment.

9. Governing Law and Jurisdiction:

This Agreement shall be governed by and construed in accordance with the laws of Singapore. Any disputes arising under this Agreement shall be subject to the exclusive jurisdiction of the courts of Singapore.

10. Device Provision:

  1. 10.1 The Company will provide the devices based on the specifications stated in the rental agreement.
  2. 10.2 The device provided may comprise different brands and models that meet the specified specifications.
  3. 10.3 The Company reserves the right to substitute the device with an equivalent or better device, if necessary, to fulfill the rental agreement.
  4. 10.4 The Renter acknowledges that the specific brand and model of the device may vary but will meet the specified specifications.

11. Device Inspection:

It is the Renter's responsibility to thoroughly inspect the rented device upon receiving it. The Renter must ensure that the device is physically undamaged and can be turned on normally. Any issues or concerns regarding the device's condition must be reported to the Company immediately. Failure to report any damages or malfunctions at the point of receiving the device may result in the Renter being held responsible for such damages during the rental period.

12. Device Usage and Location:

The Renter is strictly prohibited from bringing the rented device overseas, apart from Singapore, at any point during the rental period. The device is intended for use within the territorial boundaries of Singapore only. Any breach of this clause may result in termination of the rental agreement, and the Renter may be held liable for any damages or losses incurred as a result of unauthorized use or transportation of the device.

13. Failure to Return the Device:

The Renter acknowledges and agrees that failure to return the rented device after the rental period, either intentionally or unintentionally, may result in legal consequences. The Renter shall be held responsible for the full replacement cost of the device, as well as any additional charges incurred due to the delayed return. Legal action may be pursued to recover the device and seek compensation for any losses or damages caused by the Renter's failure to return the device within the specified rental period.

14. On-Site Servicing and Device Issues:

  1. 14.1 On-site servicing for the rented device is not included in the rental agreement. Should the device encounter any issues during the rental period, it is the Renter's responsibility to bring the device to our designated servicing site for repairs or servicing.
  2. 14.2 The Renter acknowledges that any downtime experienced by the device during the rental period, excluding hardware issues, will not be refunded or compensated. It is the Renter's responsibility to ensure the proper functioning of the device and to promptly address any software or user-related issues that may arise.
  3. 14.3 In the event of a hardware issue that results in significant downtime of the device, a pro-rated refund of the rental fees for the affected device may be considered. The refund amount will be determined based on the duration of the downtime and the remaining rental period.

15. Software Issues and Program Compatibility:

  1. 15.1 The Renter acknowledges that the Company does not provide support for software issues or program incompatibility during the rental period.
  2. 15.2 If the Renter encounters any software issues or program incompatibility while using the rented device, it will not be covered under the rental agreement, and no refund will be made.
  3. 15.3 It is the Renter's responsibility to ensure that any software, programs, or applications they intend to use on the rented device are compatible with the specifications provided by the Company.
  4. 15.4 The Company does not guarantee compatibility with all software programs or applications and shall not be held liable for any issues arising from software incompatibility or program functionality.

16. Data Loss Responsibility:

  1. 16.1 The Renter acknowledges that it is their responsibility to ensure proper backup of all data stored on the rented device during the rental period.
  2. 16.2 The Company shall not be held responsible for any data loss that may occur during the rental period.
  3. 16.3 The Renter is advised to regularly backup their data and take necessary precautions to prevent data loss.
  4. 16.4 In the event of any data loss, the Company shall not be liable for any damages, loss of information, or any related costs incurred by the Renter.

17. Early Termination:

  1. 17.1 The Renter has the option to end the rental period earlier than initially agreed upon.
  2. 17.2 In the event of early termination, the Renter shall be liable to pay the full rental fees as per the originally agreed rental period.
  3. 17.3 No refund or proration of rental fees shall be provided for early termination.
  4. 17.4 The Company reserves the right to charge the Renter for the full rental period, regardless of the early termination.

18. Missing Devices or Charger:

  1. 18.1 The Renter shall be responsible for the safekeeping and return of all rented devices and chargers.
  2. 18.2 In the event of a missing device, the Renter's deposit will be deducted to cover the cost of the replacement device. The replacement device shall be sourced from either the manufacturer's official stores or authorized official stores by the manufacturer in Singapore.
  3. 18.3 If the missing device is obsolete and non-production, the Renter's deposit shall be deducted based on the last available price found on the official stores.
  4. 18.4 In the event of a missing charger, a flat rate of SGD $199.00 will be deducted from the Renter's deposit.
  5. 18.5 The deduction for missing devices or chargers shall be made directly from the Renter's deposit. If the deposit amount is insufficient to cover the full replacement cost, the Renter shall be liable to pay the remaining balance immediately upon notification from the Company.

19. Agreement Modifications:

No modification or amendment of this Agreement shall be effective unless in writing and signed by both parties.

20. Entire Agreement:

This Agreement constitutes the entire understanding between the parties concerning the subject matter hereof and supersedes all prior agreements, understandings, negotiations, and discussions, whether oral or written.

By proceeding with the rental, the Renter confirms that they have read, understood, and agreed to all the terms and conditions stated in this Agreement.